BUS 528 Project Management-----Chap 11 ideas

The most effective way of communication in the project is through meeting. Project team members need to know their responsibilities of the project with clear direction, coordination between team members in order to work together efficiently, keep up the status of the project, and know the decisions made by stakeholders. To make the project more productive and toward success, there are many meetings going on time to time. For instance, the kickoff meeting--bring all the stakeholders together and get to know each other and communicate for the project. The sponsor leads the meeting and introduce the customers, manager and team members. Then, the sponsor talks about the project's purpose and goal. Next, the project status meetings--regularly scheduled meetings which keep a project on track, present with facts, share information, identify problems,share solutions and make decisions. Moreover, status meetings usually are the only time the entire team gets together.
In a project, there might have some decisions do not need stakeholders approvals, so the project manager needs to separate changes into different catergories. For example, change thresholds--the lowest threshold does not affect cost and schedule, so the project team can approve. The second threshold affect cost, schedule or functionality, so it requries more formal approval. the last threshold will need higher level executives to decide because the changes are threaten the business care for the project. the configuration management prevents disasters happen and limiting the changes. Closeout reporting helps the whole team's reflections on the improvment and better communication for next time.
A project manager needs strong communication skills, coordination skills and people skills in order to make the project work smoothly, successfully and happily.